Client Accounting Assistant (?Accounting Assistant?) located in ...

This is a job announcement that I pulled directly out of RamsRecruiting. ?If you are interested, please go through Rams to apply. ?Use the title to help you identify the company and the steps to apply.

The company is looking for enthusiastic, committed professionals to join our Firm. Presently, we are recruiting a Client Accounting Assistant (?Accounting Assistant?) to provide support in our Richmond-Riverfront Plaza office location.

The Client Accounting Assistant will perform daily cash intake processes and accurately reflect deposits into the operating and trust accounts. Perform accurate data entry and assist with maintenance of the Firm?s timekeeper master file. Provide assistance to the Billing Auditor and members of the Billing Department with timecard revisions related to billing throughout the month. Assist with calendar management for individual, group and department functions. Provide clerical support for Accounting Managers and Department. Assist with special projects on an as needed basis.

Job duties include:

Accounts Receivable
*Perform daily client cash intake processes in accordance with Firm audit standards, to include: depositing (electronically or counter deposits at the bank) cash and checks, reporting totals to management, filing and maintaining accurate records, and researching of unidentifiable checks.
*Provide general assistance to the Client Accounting Department by researching client payments, provide check back-up documentation as requested and assist with the monthly bank reconciliation research.
*Receive and process client payments via credit cards.
*Provide clients with information regarding ACH and W-9 form requests.

Billing

*Provide assistance to the Billing Department and the Billing Audit Division by processing billing modifications for finalized bill preparation.
*Provide general assistance to the Billing Department to include: research of necessary cost documentation, labeling/mailing/distributing of client invoices/statements, research correction of addresses for returned client invoices/statements, and create basic invoices as needed.
*Responsible for all processes related to internal personal charge accounts to include: research, billing, distribution of bills, and collection of same.

Timekeeper

*Assist Management with the maintenance of the Firm?s Timekeeper master files ensuring that all appropriate fields are updated to comply with our business practices and reporting requirements.
*Collaborate with various departments regarding research of missing timekeeper data.
*Coordinate and provide new timekeepers with a personalized Client Accounting welcome letter.
*Coordinate departing timekeeper inventory reports and exiting attorney meetings for management and essential Client Accounting personnel.

Administrative and Reporting

*Perform necessary steps to generate and validate monthly Firm Performance Financials.
*Perform necessary steps to generate and validate weekly performance reports for Management meetings.
*Assist with validation of newly created Accounting reports.
*Maintain accurate calendar events for management. Take initiative in forecasting and preparing all necessary documentation needed for Managers to conduct calendared meetings.
*Coordinate meeting arrangements to include; Outlook scheduling, Sonexis setup, conference room reservation, video conferencing or other required technical equipment.
*Provide administrative and clerical support for Accounting Managers and Department, i.e. scanning, filing, maintaining offsite storage for accounting records, copying, faxing, research, submission of managerial expense reports.

Job Qualifications:

*Must possess strong clerical skills, with experience of 2-4 years.
*Must be comfortable with numbers, prior Accounting experience preferable.
*Must have strong written and verbal communication skills.
*Must be able to work within deadlines and able to prioritize competing requests.
*Must be proficient with Microsoft Office Suite.
*Must possess a proactive nature and take initiative with little guidance from management and peers.
*Must possess a strong work ethic, upholding confidences, be self-motivated and dependable.
*Must be able to work with minimal supervision as well as value a team approach to problem solving.
*Must maintain the ability to remain focused and engaged in a high paced environment.
*Must portray a high level of professionalism, while minimizing personal distractions.
*Must pay close attention to detail and be extremely organized.
*Must be very focused on customer service and willing to give or receive feedback.

Source: http://wp.vcu.edu/dwardcareer/2013/02/21/client-accounting-assistant-accounting-assistant-located-in-richmond/

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